Managed print services for K12 schools are transforming education. According to Ricoh, a leading copier brand, 82% of educational institutions still use paper for more than a quarter of their content despite the digital age.

School managed print services, or MPS, address this by efficiently handling all printing tasks, from worksheets to report cards. By streamlining these processes, MPS enhances operational efficiency and reduces costs, supporting a better learning experience.

Compare Quotes For Managed Print Services For K12 Schools and Education Providers

To get the best deals on managed print services for schools, fill out the form below and receive up to 5 MPS service providers near your area to compare for the best deals.

  • Compare up to 5 free quotes for managed print services education.
  • It takes 60 seconds or less to fill out the form.
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managed print services education

Cost of Managed Print Services For Schools

The cost of school managed print services depends on many factors, including:

  • Volume of Printing
  • Types of Equipment
  • Maintenance and Repairs
  • Ink and Toner Consumption
  • Paper Quality and Type
  • Special Education Requirements
  • Grading and Report Systems
  • Library and Resource Centers
  • School Events and Campaigns
  • Faculty and Staff Size
managed print services for schools

To determine the precise cost of managed print services for schools, please complete the form below to receive real-time, accurate quotes.

Benefits of Managed Print for K-12 Private and Public Education

  1. Cost Savings: Reduction in overall printing expenses.
  2. Enhanced Efficiency: Streamlined print-related tasks.
  3. Environmental Benefits: Promotion of sustainable printing practices.
  4. Improved Security: Protection of sensitive student and staff data.
  5. Centralized Control: Unified management of all print devices.
  6. Predictable Budgeting: Clearer monthly printing expense projections.

5 Managed Print Services for Schools and the Education Sector

#1. Compare Multiple Quotes

#2. Ricoh USA

Ricoh USA is an innovative technology company providing K-12 managed print services for educational environments. They help minimize the burden of print management, improve efficiency, safeguard sensitive information, and reduce costs. 

Company NameRicoh USA
IndustryTechnology, Education, and more
ServiceK-12 Managed Print Services and more
Target MarketK-12 education environments and more
Service PurposeMinimize print management burden
Key OfferingTailored print strategy for school districts
Special FeaturesIntegrating print environment with IT network, digital transformation services
ProductsMultifunction Printers for Education
Additional SupportProactive support from Technology Services team, educational workshops
Security MeasuresSecure Print Release, device data encryption, Data Overwrite Security System (DOSS), card-based authentication products

Ricoh USA’s services are designed to modernize, centralize, and optimize printing systems that help reduce capital expenses and free up IT resources as they provide a secure and efficient print ecosystem, adapting to the specific needs of each school district.

#3. KYOCERA Document Solutions

KYOCERA Document Solutions offers comprehensive managed print services (MPS) for educational institutions. Their services aim to optimize printing needs, streamline workflows, provide technical support, and promote digital transformation while reducing costs and enhancing efficiency.

Company NameKYOCERA Document Solutions
Services ProvidedManaged Print Services (MPS)
Target MarketSchools and Educational Institutions
Key Challenges AddressedPrinting errors, paper jams, device malfunctions, device inconsistency, unpredictability in budgeting
Solution FeaturesStandardized devices, real-time analytics, on-demand toner delivery, automated meter readings, proactive technical support
BenefitsCost reduction, optimized staff time, reduced energy costs, less paper waste, standardized billing, reduced IT service calls
Digital TransformationDrives digital transformation by offering streamlined processes, mobile printing, and document sharing
SustainabilityReduces carbon footprint by controlling energy and paper usage, offers Toner Take-Back Service for recycling

Pros and Cons of Managed Print Services for Schools

The table below represents the potential pros and cons of managed print solutions for schools, universities, colleges, and public or private schools.

Cost Savings: Reduced print-related expenses.Initial Investment: Upfront cost for new hardware/software/services.
Efficiency: Streamlined print tasks free up staff time.Dependency: Schools may rely heavily on the MPS provider.
Security: Enhanced data protection.Transition Period: Temporary disruption during MPS implementation.
Sustainability: Reduced waste, promoting greener practices.Learning Curve: Staff may need to adapt to new systems.
Learning: Ensures availability of quality educational materials.Unused Features: Potential waste if not all features are used.
Support: Minimized downtime due to technical issues.N/A
Optimization: Tailored hardware/software for optimal print operations.N/A

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