Office printing, an often overlooked aspect of business operations, presents a striking combination of usage statistics and economic implications. The average American office worker goes through an astonishing 10,000 sheets of paper each year, illustrating a heavy reliance on printed documents. 

Compounding this, the cost of printing is projected to rise by 30%, signaling a significant shift in the economic burden of office operations. A 12% increase in printer and copier sales in 2020, totaling 107 million units, further supports this trend. 

Let me share the most crucial office printing statistics, which include the printing industry, the cost of office printing, and more. These statistics not only reflect the entrenched role of printing in business environments but also highlight the escalating costs and environmental considerations of this practice. 🖨️💸🌿

Office Printing Statistics: The Key Data

  • The average American office worker uses 10,000 sheets of office paper per year.
  • US offices use 12.1 trillion sheets of paper every year.
  • Printing costs can account for up to 3% of total company expenses.
  • Printing costs are typically underestimated by 30-40% by businesses.
  • The printing habits of the average employee cost a company $725 per year per employee. 
  • 90% of businesses have no idea how much they spend on printing.
  • 23% of help desk calls are printer-related.
  • 45% of the paper printed in an office ends up in the trash.

Sources: (University of Illinois Urbana-Champaign, Georgia State University, Gartner, Webinar Care, LinkedIn, Buyer’s Lab, Marconet, Record Nations)

Shocking Statistics About Printing Cost

  • Printing costs can account for up to 3% of a company’s total expenses.
  • Employee printing habits cost a company $725 per year per employee on average.
  • According to Buyer’s Lab, 90% of businesses do not track their printing costs. 
  • IT departments spend 15% of their time on printing issues.
  • Printer-related help-desk calls account for 23% of all calls and account for 15% of all help-desk time.

Sources: (Gartner, LinkedIn, Buyer’s Lab, Marconet)

Printing Industry Statistics

  • The printing industry’s market size, as measured by revenue, was $87.4 billion in 2022.
  • The printing sector experienced an average annual decline of 2.3% from 2017 to 2022.

Sources: IBIS world

Printer Market Share

Hewlett Packard (HP) had a 24.5% share of global printer shipments in March 2021. Canon had a 17.7% share.

Other printer market shares

  • Brother: 10.7%
  • Epson: 9.9%
  • Kyocera: 7.8%
  • NEC: 5.6%
  • Ricoh: 3.6%
  • Lexmark: 3.12%

American Office Workers’ Surprising Paper Consumption

American Office Workers' Surprising Paper Consumption

Source: University of Illinois Urbana-Champaign

Insights from StatisticsBrief Explanation
High Dependence on PaperIndicates traditional, paper-intensive work processes.
Digital Transformation OpportunitySuggests potential for increased digital documentation.
Resource Management FocusHighlights the need for efficient paper usage and recycling.

US Offices’ Staggering Annual Paper Usage Revealed

Source:Georgia State University

Insights from StatisticsBrief Explanation
Massive Paper ConsumptionReflects extensive use of paper in business operations.
Sustainability ChallengesHighlights the environmental impact of high paper usage.
Shift Towards DigitalizationEmphasizes the need for embracing digital alternatives.

Hidden Burden: Printing Costs Denting Company Finances

Printing costs can account for up to 3% of total company expenses.


Insights from StatisticsBrief Explanation
Significant Printing ExpensesIndicates a major financial outlay in company budgets.
Cost Optimization PotentialSuggests opportunities for reducing printing costs.
Reassessment of ResourcesImplies a need for efficient use of printing resources.

Underestimated Printing Costs Strain Business Budgets

Source:Webinar Care

Insights from StatisticsBrief Explanation
Common Financial OversightReveals frequent underestimation in budgeting.
Need for Accurate MonitoringStresses the importance of precise expense tracking.
Enhanced Cost ManagementIndicates potential for improved financial controls.

Employee Printing Habits: A Costly Office Trend


Insights from StatisticsBrief Explanation
Individual Impact on ExpensesShows significant cost per employee due to printing.
Importance of Habit OptimizationUnderscores the need to refine individual printing practices.
Economic EfficiencyHighlights potential savings through better printing management.

Widespread Ignorance of Printing Costs in Companies

Source:Buyer’s Lab

Insights from StatisticsBrief Explanation
Widespread Financial Blind SpotIndicates a common lack of expense tracking in printing.
Need for Improved OversightHighlights the necessity for better financial monitoring systems.
Resource Management InefficiencySuggests a broader issue in managing company resources.

Printer Issues: A Significant Chunk of Help Desk Calls


Insights from StatisticsBrief Explanation
Prevalence of Printer IssuesSignifies a high volume of printer-related support needs.
IT Resource AllocationSuggests considerable IT support dedicated to printer problems.
Need for Better ManagementIndicates a demand for improved printer maintenance strategies.

Office Printing Inefficiency: Half Wasted

Source:Record Nations

Insights from StatisticsBrief Explanation
High Resource WastageIndicates significant inefficiency in paper usage.
Need for Conscious PrintingSuggests a necessity for more thoughtful printing practices.
Document Management ImprovementHighlights the importance of better document handling.

IT’s Printing Problem: A Time-Consuming Task

Source:Buyer’s Lab

Insights from StatisticsBrief Explanation
Significant IT InvolvementShows a considerable portion of IT time dedicated to printing issues.
Need for Efficient SolutionsPoints to the necessity for more streamlined printing management.
Potential for Tech AdvancementsSuggests exploring advanced technologies to alleviate IT workload.

The Financial Might of the Printing Industry

Source:IBIS world

Insights from StatisticsBrief Explanation
Economic RobustnessIndicates the printing industry’s significant market presence.
Diverse Sector ImpactReflects the industry’s importance across multiple sectors.
Continued Demand for ServicesSuggests enduring reliance on printing despite digitalization.

Printing Industry’s Gradual Decline Over Five Years

Source:IBIS world

Insights from StatisticsBrief Explanation
Industry EvolutionDemonstrates the shift towards digital alternatives.
Adaptation ChallengesHighlights the need for the industry to evolve with technological advancements.
Changing Consumer PreferencesIndicates a transformation in how information is consumed.

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